Know exactly where the money goes.
Outlay is a simple, secure way for your team to log daily spending, see who spent what, stay inside budget, and get instant reports — no spreadsheets.
Everything you need to control spending
Built for small teams that want clarity without accounting software complexity.
Spending by category
Log every expense under categories you define — office supplies, hosting, leads, dialers, anything.
Who spent what
Give each person an account and see exactly who made every purchase, with full history.
Budgets & allocation
Managers set budgets for the whole team, a category, or one person, and watch usage in real time.
Approval flow
Require sign-off on expenses above a limit. Pending items stay out of totals until approved.
Receipts attached
Add photos or PDF receipts to any expense. Files are scanned, stored safely, and kept with the record.
Recurring expenses
Set subscriptions and rent to repeat weekly, monthly, quarterly, or yearly. They post automatically.
Multi-currency & tax
Record expenses in any currency with tax fields. Everything converts to one base currency for totals.
Instant reports
One click gives totals by category, person, and period, with ready presets and CSV export.
Budget alerts
Get a heads-up in the app the moment a budget passes 80% or 100% — before overspending happens.
Up and running in minutes
No training required. If your team can fill in a form, they can use Outlay.
Add your team
Create accounts for each person and set who is an admin and who is a member.
Set budgets & categories
Define your spending categories and allocate a budget to the team, a category, or a person.
Log & review
Everyone logs spending as it happens. You approve, watch budgets, and pull reports anytime.
Serious about security
Your financial data is sensitive. Outlay is hardened from the ground up and runs on your own server.
Take control of your spending today
Set up your team and start tracking in a few minutes.
Open Outlay